What is a Working Document within Parish and Town Councils

A Working Document within Parish and Town Councils provides a detailed view of the affect of Year End adjustments on the accounts. It depicts the influence of current year adjustments, and the reversal of prior year adjustments, to present the the accounts on an Income & Expenditure basis.

 

What is a Working Document within Scribe Accounts

In Scribe Accounts, the Working Document presents a detailed view of Cost Centre totals on an Income and Expenditure basis, providing a comparison between the prior and current years. It shows adjustments made in the current year per Cost Centre and highlights reversed adjustments from the previous year.

This document plays a crucial role in demonstrating how previous and current years' adjustments affect the accounts.

 

Where is the Working Document within Scribe Accounts

To access the Working Documents function, log into your Scribe Accounts and navigate to the menu Year End → Working Document.

This will open the Working Document, which you can review and update as needed. Be sure to run Calculate before generating this report to ensure that all necessary entries are considered.

• Column A summarises the total Receipts and Payments received in the year at a Cost Centre level.
• Column B show last year's adjustments. If this is the first year you are using Scribe you can allocate your prior year adjustments to cost codes via Restate Last Year so that they show against the relevant cost centre. Otherwise they will show against one 'Restated' line. If you completed the previous Year End in Scribe then the adjustments made in the previous year will show against the centres selected when they were entered.
• Column C shows the current year's adjustments against the codes they were entered against. Where they show and what effect they have on the accounts will depend on the type of adjustment entered:

The final column shows the new totals taking into account the adjustments made in the year as well as the reversal of the adjustments from the previous year.  It is calculated as a sum of A less B plus C.  This is now on an Income and Expenditure basis rather than Receipts and Payments.

How to Download a Working Document Report

You can download the report by simply selecting the Google ‘Download’ button, or by using the Actions button in the top right corner you can then choose the file format and the report will start downloading.

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How to Print a Working Document Report

Once you have created your report you can print it by simply clicking the printer icon in the google print bar.