What is a Remittance Advice within Parish and Town Councils

A remittance advice within parish and town councils is a document confirming payment details from the council to a supplier or contractor. It includes the payer and payee's names and addresses, payment date, reference or invoice number, a description of goods or services, the amount paid, and the payment method. This document helps maintain accurate financial records, ensures transparent communication and serves as evidence of payment in case of disputes.

 

What is a Remittance Advice within Scribe Accounts

Scribe Accounts has a specific report called Remittance Advice which enables you to produce remittance advice notes to accompany cheque payments to suppliers. 

The report will aggregate payments with the same cheque number, so that different transactions covered by one cheque will show on one advice note

 

Where are Remittance Advice within Scribe Accounts

Log into Scribe Accounts and navigate to menu Transaction → Remittance Advice. Alternatively click here

 

How To Generate A Remittance Advice Within Scribe Accounts

Log into Scribe Accounts and navigate to menu Transaction → Remittance Advice.

The report will load automatically.  Click Filter to enter a range of cheque numbers to limit the extent of the report. (All cheques within this run of number will be include in the report.) 

If you do not enter cheque numbers, the report can only look for all the blank cheque number entries, which will probably not all be for the same supplier. It is therefore important that you both enter a cheque number against each transaction and that you use cheque numbers as parameters for this report. Blank cheque entries will generally be found at the top of any such list or set of documents.

 

How to Download or Share a Remittance Advice

The report can be downloaded by simply clicking 'Actions' in the top corner of the screen.  The following download options will be listed, PDF or Excel being the most commonly used. Click your chosen option and the report will be created.

 

 

Clicking Share will create a link that when clicked opens the report PDF in a separate webpage.

 

How to Print a Remittance Advice

Once you have created your report you can print the remittance advice by simply clicking the printer icon at the top right hand corner of the report.